Several benefits are attached with monitoring your employees if it’s done in the right way. By monitoring your staff, you can know whether or not they are slacking off and paying attention to their work. It also helps employees become more productive. Similarly, employers can easily find out when and on what tasks employees are wasting precious company time on the company’s resources.
Employee monitoring solutions can help you know about your employees’ activities during office hours. You can monitor their phone conversations, text messages, instant chats, web browsing history, social media activity, and even location. If you want to know how to find someone’s location using their cell phone number, let us tell you that it may not be possible.
However, you can certainly keep track of your employee’s whereabouts when they out for work or are doing some field job. In this post, we will discuss different ways to monitor your employees effectively as well as legally.
Monitor Computer and Internet Activity
First things first, you need to start monitoring your employee’s computer and internet activity. For this purpose, you can use reliable and effective employee monitoring software to keep an eye on your employee’s online activities.
With the help of employee monitoring software, you can find out what tasks your employees are working on, how much time they are spending on a particular task, what sort of sites they are viewing, what sort of content they are watching on the internet, and what they are doing on social media sites.
Other key features of an effective employee monitoring tool include real-time monitoring, application activity, keystroke logging, screen grabbing, website activity, surround recording, etc.
Monitor Phone Calls, Emails, and Text Messages
Every employer should keep a check on their staff’s phone conversations, emails as well as text messages. You should know who your employees are interacting with. You should also know about the customers, clients, or even partners they are speaking to.
By monitoring your employees’ phone conversations, emails, and text messages, you can find out whether or not they are not breaching the company’s laws by sharing confidential and sensitive information with third parties, outsiders, or competitors. Monitoring your employees’ conversations and chats can help protect your company from a major data breach as most data breaches occur due to fraudulent and dishonest employees.
Monitor Location and Whereabouts
Keeping track of the employees’ location and whereabouts whether, by cell phone, vehicle, or both has become quite popular recently. However, you need to keep in mind that you track their location without breaching any laws. Legally, it is permitted to track your employee’s location whether you have deployed a GPS device on their vehicle or a cell phone tracking app on their cell phone.
It is recommended that employees should be informed that their location and whereabouts are going to be tracked by you when they go for a business tour or for an on-field job. It is important to seek consent from employees before tracking them to avoid any issues in the future. Also, you should never track your employees’ non-business activity. Every employee expects privacy after office hours or when they have day-offs. To cut short, you should not monitor their location when they are not working.
Monitor Social Media
You should not forget to monitor your employee’s social media activity during working hours. Many employees have the habit of spending leisure time browsing different social media sites and wasting a lot of precious company time.
You should know what social media sites they are using, who they are interacting with, and what sort of activities they are doing on social media platforms. You should also monitor their WhatsApp messages especially if they are using the app during working hours. You can also learn how to hack WhatsApp with the help of an effective employee monitoring solution.
Numerous cell phone tracking apps and employee monitoring solutions are available in the market. You just need to conduct proper research on them before making the right selection for your company.