Automated accounting offers an incredible opportunity to businesses to embrace the benefits of automation in the long run. However, switching over is overwhelming and tedious, primarily because it involves advanced procedures that could be challenging. Since accountants are versed with traditional methods only, they have a difficult time adapting to this change.
Business owners wanting to integrate an automated accounting system into the existing process can follow these preparatory tips to start:
#1: Accountable Payable Automation
At present, the difference between large enterprises and small businesses regarding invoice management is big enough. It is important to be efficient in the task to maintain the overall productivity of the company.
Each time company receives an invoice in its accounts payable section, it is approved instantly. Businesses working faster can take optimum advantage of early payment and discounts associated with it to save up to 3%.
Nevertheless, the manual approach has proven to be tedious and time-consuming. Paper invoices take weeks to get approved, or may even get misplaced.
With automated accounting, invoices also move faster through the accounts payable section efficiently. Any unforeseen problem can be addressed immediately, this allowing the accountant professional to resolve them quickly.
#2: Audit Documentation
Traditional accounting has several problems related to audit documentation. For example, if a professional auditor requests an invoice from the past financial year, business owners should present them with a record of that particular year.
Most of these accounting and audit documents contain sensitive business and financial details. So, businesses may not want to divulge everything. If these records are easily accessed, business owners may like to know when and how it happened.
With the help of intuitive software to document audit records, companies can benefit a lot. There should be no room for poor bookkeeping.
#3: Procurement
Procurement is a fundamental process involving the translation of business requirements and placing new orders of supplies and/or services needed for business operations. In addition, owners should also try to manage their bonds with suppliers.
The process involves so much documentation that it can be cumbersome to maintain paperwork. Documenting everything on the computer can help businesses organize their documentation and become more efficient.
With automated accounting, business tasks become simpler when:
- You want quotation files, approval documents, and inspection sheets
- You are preparing freight bills, shipment receipts, invoices, manufacturing records, supplier data, and other information crucial to the business
- Forecast regulatory sheets, supplier details, and documents related to product research
- Document inspection reports, testing reports, and defect resolution workflow of the business
- Work on contracts, purchase orders, and estimates
All these aforementioned processes require plenty of paperwork and different systems in their place for data accuracy. When the business process and account are automated, companies can eradicate most of these documentation work, thus allowing the CPAs ample scope to concentrate on the core activities of the company.
To proceed from this point, it is imperative to choose the best-suited software for accounting.
